Minutes,Gates Public Library
Board of Trustees, March 21, 2007

 

Present:  Bob Renehan, President; Neelima Gokhale, Vice President; Peter Derry; Amy Gardner; Paula LaManna; Donna Peasley, Interim Director

Absent:   Julia Rivoli; Linda Tribotte; Ralph Esposito, Supervisor

I           Meeting was called to order at 7:08 p.m.

II          Agenda Changes:  Add to IX b. Programs with Gates residents only, c. Reducing fines on Videos/DVDs and d. Library card requirements

III        Visitors’ Comments:  None

IV        Supervisor’s Comments:  None due to Supervisor’s absence.

V         Correspondence:  Ms. Peasley presented letter from MCLS that needed President Renehan’s signature accepting the $300 program grant.

VI        Approval of Minutes:  A motion to approve the minutes from April 21, 2007 meeting and the April 27, 2007 special meeting was made by Amy Gardner, seconded by Paula LaManna and motion carried unanimously.

VII       Approval of Personnel Report:  A motion to approve the March 2007 personnel report was made by Paula LaManna, seconded by Amy Gardner and motion carried unanimously.

VIII      Financial Review:
            a. Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve the reports submitted was made by Neelima Gokhale, seconded by Peter Derry and motion carried unanimously.
            b. Approval of Transfers:  None required.
            c. Approval of Bills to be Paid:  A motion to approve claims #32-55, accounts payable claims #20708-20714, including payrolls 5 & 6, for a total of $82,942.89 was made by Paula LaManna, seconded by Neelima Gokhale and motion carried unanimously.

IX        Items Requiring Board Action:
            a. 2006 Annual Report to the State:  Ms. Peasley presented report to the Board.  After some discussion, a motion to approve the 2006 Annual Report to the State was made by Paula LaManna, seconded by Neelima Gokhale and motion carried unanimously.
            b. Programs with Gates residents only:  Ms. Peasley presented a letter from a preschool teacher whose program was cancelled because the preschool was located in the town of Chili.  The letter was a request to evaluate this policy due to the fact that many of the children in the preschool were Gates residents.  After some discussion a motion was made to approve visits, and requests to hold programs by librarians, from organizations and schools that are not in the town of Gates but have at least one Gates resident in attending was made by Amy Gardner, seconded by Peter Derry and motion carried unanimously.
            c. Reducing fines on videos and DVDs:  Ms. Peasley informed the Board that all libraries in Monroe County (with exception of 3 libraries) were reducing the daily fine for videos and DVDs to 25¢ per day.  Gates library charges $2 per day.  After some discussion a motion to reduce the fine on videos and DVDs to 25¢ per day was made by Peter Derry, seconded by Paula LaManna and motion carried unanimously.  The reduced fine rate will take affect once the global change has been done by the Central Library.
            d. Library card requirements:  Ms. Peasley brought up the issue of a patron having a library card to check out materials vs. using a driver’s license.  The Gates Library policy states a patron needs a library card to check materials out of the library.  After some discussion it was decided that this issue will be tabled for now.

X          Reports:  All reports accepted as written.

XI        Items for Board Discussion:

  1. Board Committees:  Those committees commented on –
    1. Friends:  One day book sale netted over $1400.  On the 10th of March, the Friend President, Paul Harvey, passed away suddenly. Lee Strong will be acting president until May.
    2. Grants:  Ms. Gokhale will contact the Towns Grants Consultant to pursue grants for the library’s renovation and expansion project.
    3. Long Range Plan:  Ms. Gardner and Ms. LaManna will review the Board’s goals and report back at the April meeting.

           
XII       Items of Information:  Items presented included the 2006 Board goals for review/updating, a Legislative Letter and the DVD & Music Contract for MCLS.

Having no further business to discuss, a motion to adjourn the meeting was made by Peter Derry, seconded by Amy Gardner and motion carried unanimously.  Meeting adjourned at 8:20 pm

Respectfully submitted,

 

Sandra Kilbury
Recording Secretary