Minutes, Gates Public Library
Board of Trustees, JUNE 20, 2007

Present:  Bob Renehan, President; Peter Derry; Amy Gardner; Paula LaManna; Donna Peasley, Interim Director

Absent:  Neelima Gokhale, Vice President; Julia Rivoli; Linda Tribotte; Ralph Esposito, Supervisor

I           Meeting was called to order at 7:07 p.m.

II          Agenda Changes:  Add to IX a. Early closing on July 3rd; b. Clerical change proposal and c. Change in date for November meeting

III        Visitors’ Comments:  None

IV        Supervisor’s Comments:  None due to Supervisor's absence.

V         Correspondence:  Ms. Peasley presented items and made available for Board perusal.

VI        Approval of Minutes:  A motion to approve the May 16, 2007 minutes was made by Amy Gardner, seconded by Paula LaManna and motion carried unanimously.

VII       Approval of Personnel Report:  A motion to approve the personnel report was made by Paula LaManna, seconded by Peter Derry and motion carried unanimously.

VIII      Financial Review:
            a. Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve the reports submitted was made by Amy Gardner, seconded by Peter Derry and motion carried unanimously.
            b. Approval of Transfers:  None required.
            c. Approval of Bills to be Paid:  A motion to approve claims #102-124, accounts payable claims 320785-20792, including payrolls #11 and 12, for a total of $87,791.47 was made by Paula LaManna, seconded by Peter Derry and motion carried unanimously.

IX        Items Requiring Board Action:
            a. Early closing on July 3rd: Ms. Peasley requested that the library close at 5:00 p.m. on Tuesday, July 3rd.  The night before a holiday is usually an extremely slow evening.  A motion to close at 5:00 p.m. on July 3, 2007 was made by Peter Derry, seconded by Paula LaManna and motion carried unanimously.
            b. Clerical change proposal:  Ms. Peasley requested that the Board allow the part time library clerk in Technical Services to work 20 hours per week which would allow staff member to receive health benefits ( library would pay half, staff member would pay half).  After some discussion, Board requested Ms. Peasley to write up a proposal and submit it at the July meeting for discussion and vote.
            c. Change in date for November meeting:  Ms. Gardner pointed out the November meeting is the evening before Thanksgiving.  Board decided to table to next meeting when there may be a full board present.

X          Reports:   All reports accepted as written. 

XI        Items for Board Discussion:
            a. Board Committees: Those committees commented on –
                        1.  Town Board:  President Renehan is making up list for Board member to attend future meetings.
                        2.  Friends: Meeting was held on June 13.  The new officers are: Lee Strong, President; Allen Nash, Vice President; Susan Swanton, Secretary and Joan Bawden, Treasurer
                        3.  Grants: Ms. Peasley stated that she met with Town Grant Consultant, Jean O'Connell.  She is looking into home schooling grants and researching more on microfilming grants.
                        4.  Long Range Plan: Ms. Peasley stated that the current plan expires 12/31/07 and that the process of developing a new plan should begin soon.
                        7.  Personnel: The first round of negotiations has begun. Next meeting will be July 11, 2007.         
            b. Other items for discussion:
                        1. 2006 Board Goals:  A draft has been done. Board will vote on final 2006 accomplishments when full board is available.  Goals for 2007 need to be developed.

XII       Items of Information:
            a. Internet Filtering Policy:  Ms. Peasley presented policy that MCLS has in place until the MCLS contract is up for renewal.  There may be some changes to policy with the upcoming renewal.  Ms. Peasley will keep Board informed.
            b. Change Workshop:  Ms. Peasley stated that the Change Workshop that was held was received favorably by staff and others who attended.
            c. Fine reduction promotion: Ms. Peasley stated that promotion in June was well received by public.  After the first of July Ms. Peasley will contact newspapers and follow up with letter to the editor or news article.

The Board made a motion to go into executive session to discuss personnel issues at 8:33 p.m.  Having no further business to discuss, a motion to adjourn the meeting following the executive session was made by Paula LaManna, seconded by Amy Gardner and motion carried unanimously.  Meeting adjourned at 8:48 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary