Minutes, Gates Public Library
Board of Trustees, April 18, 2007

Present:  Bob Renehan, President; Neelima Gokhale, Vice President; Peter Derry; Amy Gardner; Paula LaManna; Linda Tribotte; Donna Peasley, Interim Director

Absent:  Julia Rivoli and Ralph Esposito, Supervisor

I           Meeting was called to order at 7:02 p.m. by President Renehan.

II          Agenda Changes: Add to IX: b. Circulation of videos and DVDs and c. Library Card issues.

III        Visitors’ Comments:  None

IV        Supervisor’s Comments: None due to Supervisor's absence.
V         Correspondence:  Ms. Peasley reviewed correspondence with board and made available for their perusal.

VI        Approval of Minutes:  A motion to approve the March 21, 2007 minutes, amending the dates for the minutes to read "February 21, 2007" and "February 27, 2007", was made by Peter Derry, seconded by Paula LaManna and motion carried unanimously.

VII       Approval of Personnel Report:  None required.

VIII      Financial Review:
            a. Approval of Financial/Year to Date/Budget Projection Reports:  A motion to approve reports submitted was made by Neelima Gokhale, seconded by Amy Gardner and motion carried unanimously.
            b. Approval of Transfers:  None required.
            c. Approval of Bills to be Paid:  A motion to approve claims #56-77, accounts payable claims #20734-20737, including payrolls #7 & 8, for a total of $65,076.68 was made by Linda Tribotte, seconded by Neelima Gokhale and motion carried unanimously.

IX        Items Requiring Board Action:
            a. Closing for Workshop:  Ms. Peasley presented to the Board a request to close one morning, yet to be decided, for the staff to attend a workshop.  CSL Consultants will be giving a training workshop at the library for the staff one morning from 9:15 a.m. - 12:15 p.m. with the library being closed until 1:00 p.m.   Date will be either May 31 or June 20.  After some discussion, a motion to approve the closing of the library until 1:00 p.m. (date yet to be determined) for the staff to attend a training workshop was made by Peter Derry, seconded by Neelima Gokhale and motion carried unanimously.
            b. Circulation of Videos and DVDs:  Ms. Peasley presented to Board a request to allow videos to circulate, be allowed to be returned at other libraries and be renewable.  This change would not include the DVDs.  DVDs would not circulate to other libraries, would not be renewable and must be returned to Gates Library.  A motion to approve the circulation of videos to other libraries, allow videos to be returned at other libraries and to make videos renewable was made by Peter Derry, seconded by Neelima Gokhale and motion carried unanimously.
            c. Library card issue:  Discussion has been ongoing on whether patrons can use a valid driver's license in place of the library card.  Some libraries do not require patrons to have their library card to check items out of the library. After some discussion, a motion to approve the use of a valid picture id, such as a driver's license, with current address in place of their library card was made by Paula LaManna, seconded by Amy Gardner and motion carried unanimously.

X          Reports:  All reports were accepted as written.

XI        Items for Board Discussion:
            a. Board Committees:  Those committees commented on –
                        2. Friends:  On 4/11 a board meeting was held. Winners have been chosen for the poetry contest and the prizes will be given at the annual meeting. The annual meeting will be held on 5/9 with guest speaker, Joe Sottile. 
                        3.  Grants:  Ms. Gokhale will contact the Town's grant consultant.
                        6.  Budget:  Committee will set up dates to meet to begin the 2008 budget process.

Having no further business to discuss, a motion to adjourn the meeting was made by Linda Tribotte,
seconded by Amy Gardner and motion carried unanimously.  Meeting adjourned at 8:25 p.m.

Respectfully submitted,

Sandra Kilbury
Recording Secretary